Learning Administrator

We are seeking a Learning Administrator to join the Bow Arts team. The role holds a key position in the Learning team overseeing administrative, finance and marketing support to the Department to improve services for schools, learning settings and artists.

Our Learning programme creates high quality artist-led projects for children and young people built around individual school priorities. We also provide an artist-led offer of training and INSET to teachers and school support staff. Last year we worked with over 70 schools across 14 London boroughs and delivered nearly 2,000 artist-led educational workshops.

Hours: 35 hours (full-time), Mon to Fri 9am-5pm

Location: On-site Bow Arts office

Salary: £24,651

Duration: Permanent

Main Tasks

Administration

  • Answering general emails and telephone enquiries relevant to the Learning Department
  • Administering and analysing the learning team’s evaluation and create evaluation reports
  • Preparing project materials and resources as required by the team and external providers
  • Input and monitor department data and provide data and statistics for reports
  • Maintaining appropriate contact lists and databases
  • Diary management for department
  • Maintaining the image database and media library
  • Contribute to the activities of other departments if necessary and as directed by the Head of Learning

Finance

  • Raising sales invoices
  • Processing and approving invoices
  • Efficient and cost-effective financial administration
  • Provide information to the Finance team to chase late invoice payments and meet monthly arrears targets
  • Monitor and track project finances alongside project managers
  • Ensure department finance documents are up to date
  • Provide data for monthly and quarterly financial reports

Marketing

  • Compilation and delivery of the Learning Department marketing strategy
  • Production of regular promotional and marketing materials
  • Maintenance of the Learning pages of www.bowarts.org and the co-ordination of departmental communications and PR
  • Managing the marketing budget for the Learning Department
  • Using Bow Arts social media to promote the work of the Learning Department
  • Undertake sales activity to secure bookings for educational packages and other education services
  • Represent Bow Arts at relevant events

Client Relations

  • Providing the first point of contact for enquiries to the Learning Department
  • Providing administrative assistance for projects and training as agreed with line manager and clients
  • Disseminating regular communications to our Learning Artists
  • Maintaining departmental client records
  • Assisting team with project and event management, including project visits and artwork installations
  • Assiting the Artist Educator Trainee programme
  • Processing and maintain systems for artist Disclosure and Barring Service (DBS) checks
  • Overseeing the Learning Department work experience opportunities

Other Duties

  • Attending staff and other Bow Arts meetings. Some meetings and training may be held outside of normal office hours, including occasional evening and weekend activities, repaid through TOIL as agreed with your line manager in advance
  • Undertaking any other duties commensurate with the post as directed by your line manager

To apply for this role, please complete the application form and equal opportunities monitoring form. CVs will not be accepted. If you have any questions, access requirements, or require the application in a different format, please email recruitment@bowarts.com  

Application Closing Date: 9am, Friday 28th February 2025
Interview Date: WC 3rd March

Please note, Bow Arts’ studio holders are not eligible for this role due to conflict of interest.  

Learning Administrator JD + PSDownload

If you have any questions, access requirements, or require the application in a different format, please email recruitment@bowarts.com or call 020 8980 7774.